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Munna & Guys > Blog > Software development > Remote Meeting: What it is & How to choose the best remote meeting software Zoho Meeting

Remote Meeting: What it is & How to choose the best remote meeting software Zoho Meeting

Last updated on March 16, 2023 Software development

Pricing also came into account when determining our best list. It keeps things simple by allowing you to join a video meeting from any device with an active internet connection and web browser. There’s no mobile or desktop app, which we consider a drawback, but the browser-based platform works very well. There’s a lot to like about ClickMeeting if your company relies on webinars to garner leads or stay in touch with employees.

  • Most of these services offer at least a 30-day free trial, so you’ll have the opportunity to test drive the product that looks most attractive to you.
  • It’s a very feature complete application with a generous free version, which makes it hard to match for the vast majority of users.
  • All you need to do to set up a meeting is enter the details of the meeting and participant email addresses in the Schedule Meeting form.
  • This is perfect for spontaneous technical support, but know that the connection time is limited when the program is used anonymously like this.
  • This entailed ranking both the overall score from customers and the number of reviews for these scores to give the fullest picture of reality and reduce bias in sites that included G2 and Trustpilot.

Users receive numerous devices in each plan, freeing them from not having to rely on their own integrated camera systems. BlueJeans does not have a free tier but it does offer a 30-day free trial. There are three pricing tiers, starting with up to 50 attendees who can connect from any computer, iOS or Android device and all meetings include dial-in numbers. Additional plans include additional hours of recordings, a room system, and calendar support. CyberLink U Meeting has four pricing plans, priced according to the number of participants and hosts required. Each also includes an increasing number of features as the pricing increases, up to the Enterprise edition which offers meeting analysis, premium customer support and end-to-end encryption.

Integration Partners

A number of international dial-in numbers are available for conference calls, and you have the option of recording calls if you like. Configuring, managing and scheduling meetings is very simple with FreeConference – including from Outlook – and there are some nice touches such as being able to set up recurring meetings. It’s a shame that features such as advanced security, video recording and transcriptions are only part of premium packages, but the free version is still pretty powerful. Dialpad Meetings is a well-known video-conferencing platform with many features. It has noteworthy high video and audio quality which is important. The user can pick their own layout, hold music, and meeting URL to keep things exactly as they like.

remote meeting software

If you’re looking for browser-based web meeting software—one that doesn’t require accounts for participants—check out Whereby first. We considered over 30 video conferencing apps and spent a lot of time testing to see how they stacked up. Be the first to know about new ways to schedule and run better remote team meetings. You’ll need to buy at least the standard plan for the video conferencing option, and it doesn’t appear the calls will be recorded. Used by 800,000+ teams in companies like Airbnb, Google, and Uber, it brings all of your projects into a single app! Built for teams of all sizes and industries, Our fully customizable & proprietary features make it a must-have for anyone wanting to keep project management in one place.

Explore more features of ConnectWise Control

Toasty is a virtual meeting platform that empowers any meeting host to engage their audience and drive collaborations in online meetings and workshops. The app has built-in activities like icebreaker questions, conversation cards and polls. Toasty is built on AWS and Jitsi, which provides for secure, stable and easy-to-access connections. Zoho Meeting is just one part of the company’s extensive roster of business applications. The platform offers video conferencing for up to 3,000 people at once depending on what package you go with. In fact, the company offers ten distinct pricing tiers, which make it easy to choose a plan that offers only as many participants per meeting as you need.

This program also supports IP whitelisting, custom ID creation, and using your own server if you’d rather not use the company’s public server. There’s also a web client that lets you reach a host without having to download the program. Put the host’s device ID into the Start Control box, and then press Connect. On the prompt that pops up, either choose the option to send a control request to the host, and then wait for them to accept it, or enter the security code. When the host computer confirms the connection, you can start controlling the computer and share clipboard text.

Whatever the size of your space or budget for technology to equip it, ideally you should be looking to find a solution that is ready for a range of scenarios that you may encounter. Plug and play solutions are ideal for this, providing minimal set up and ultimate flexibility, so you can work wherever you need to and still have the same video conferencing experience. Explore cameras that are certified by the likes of Zoom, Microsoft Teams, Google Hangouts and Skype for Business.

remote meeting software

Zoom was formerly the best one-on-one video conferencing software, however, it recently added a 40-minute time limit to one-on-one calls. That being said, if you need more time, Google Meet offers a bit more time with a limit of 60 minutes. Determining how to run a successful remote meeting the best video conferencing software for your business will ultimately come down to your company’s size, desired features and budget. Zoom is one of the biggest players in the video conferencing space given its reliability and powerful feature set.

Client Side

Choose Assist another person and then log in to your Microsoft account. Give the security code to the host and then choose Take full control or View screen to get remote access to their computer. The program interface is extremely simple and easy to understand. During a remote connection, you can send the Ctrl+Alt+Del shortcut, choose which display to view, switch to full screen mode, and open the file transfer or chat utility. The meeting management software increases engagement between teammates, departments, and business partners. The web conferencing solution is cost-effective, sustainable and saves time as it reduces travel and expenses incurred for in-person meetings.

For the most personal of team building experiences, Whereby’s four-person meetings are yet another software option. Working directly from your browser, Whereby does not require any additional downloads or registration from your team members. You can even play YouTube videos, which is perfect for any virtual activities that require shared video, such as collective stretches with Yoga Norman. Microsoft has a tendency to keep adding features to its apps, cluttering up the interface. And while it’s easy to invite people outside your organization to a Teams meeting, it’s not as seamless as Zoom.

remote meeting software

In truth, remote meetings are being used in place of in-person meetings for both remote workers and in-office workers due to accessibility, flexibility, and the removal of travel expenses. A remote meeting holds the same purpose as in-person meetings and can function effectively and productively if done correctly. For a remote meeting to run smoothly however, meeting hosts should utilize the best remote meeting software.

How to Use Geekbot to Run Asynchronous Remote Meetings in Slack and MS Teams

This program has a way for the host and client to chat , and files can be sent and received. There’s a 32-bit and 64-bit version, plus a portable edition that doesn’t need to be installed, and mobile apps. The full list of tools you have access to as the client are Files and Folders, Text editor, Log watch, Resources, Screen, and Shell. DWService is a free and open-source project that truly simplifies remote access. The host installs or temporarily runs the program, and the client logs in via any web browser to run commands, control the screen, or control files and folders.

remote meeting software

Connecting the Viewer to the Host or Agent doesn’t require any router changes like port forwarding, making setup very easy. The client just needs to enter the Internet ID number and password. This ID is the number you must share with others so they can connect to the host.

Quick and easy to set up is the primary reason behind this popularity. Due to this feature, you can quickly scale your meeting with lots of participants. For most of the countries, it uses free VoIP service for operation. Thanks to this platform, you can hold a meeting at the global level and connect with partners across the border. You can hold a session up to 40 minutes with this basic feature.

Host Side

Today’s star players are cloud-based services requiring little dedicated infrastructure. Zoho would like to be your one-stop shop for business apps, and if you’ve already bought into the broader Zoho ecosystem, you should give Zoho Meetings a look. It could also meet your needs if you’re on a particularly tight budget. However, when using it as a standalone solution, you may find you can get more bang for your buck elsewhere.

Sometimes, an expensive service is worth it if it has a wealth of features, top-tier security measures and helpful customer support. When determining the best video conferencing software apps, we looked at several components we felt made for the best product. We then scored these contenders across four categories of features with 14 different metrics that were weighted to favor features that small business owners find valuable in a video conferencing software. However, what sets U Meeting apart is that each paid version of service comes with the company’s PerfectCam, a “virtual makeup” add-on that uses artificial intelligence to improve your appearance. It can even apply eyeshadow, blush, lipstick and more to your face.

Best Virtual Meeting Software for Remote Teams

You and the other person can download and start using Iperius Remote in just a minute or two. AeroAdmin is probably the easiestprogram to use for free remote access. There are hardly any settings, and everything is quick and to the point, which is perfect for spontaneous support. All you need is the Server’s IP address to make the connection. The DWAgent tool for the host can be installed on several operating systems, including Windows, Linux, and macOS. Collaboration is a key to a successful business, whether small or large, as it helps with problem-solving, teamwork, and client management.

For example, only two computers can be linked to your account at once, you can’t record the connection, Wake-on-LAN won’t work, and file transfers max out at 50 MB per file. The better free remote access programs listed below require nothing more than a few clicks to get started—no special computer knowledge required. Meeting software enables and enhances communication within businesses. Communication can be through text, audio, video, and content sharing.

The host can dictate whether a few permissions are allowed, like if the client can control the mouse/keyboard, capture sound, and make audio calls. The computer that will be connected to needs to download and open the software. Installation is not required, but it can be fully installed if this computer will need to be accessed remotely permanently.

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